Gifted Screening and Testing

Gifted Screening and Testing

The district accepts referrals, screens and identifies, or screens and reassesses students who perform or show potential for performing at high levels of accomplishment in the areas of superior cognitive ability, specific academic ability, creative thinking ability, and/or visual and/or performing arts.  The district follows policy and procedures established in Ohio Administrative Code 3301-51-15.  These rules specify that assessment instruments must come from the list approved by the Ohio Department of Education.

Ohio law requires that school districts test and identify gifted students. However, the law does not require service.  Hamilton City Schools strives to meet the needs of identified students through challenging enrichment opportunities and differentiated instruction.

Elementary School Whole Grade Screener

The State of Ohio requires districts to screen students for gifted identification once at grades K-2 and once at grades 3-6.  During the 2017-2018 school year, the Hamilton City School District (HCSD) will be screening ALL students in grades 1 and 6 for gifted services for Superior Cognitive Ability, Reading, and Math.

  • Grade 6  – November  3 – 30, 2017
  • Grade 1 – January 4 – February 2, 2018

Referral for Gifted Testing

Hamilton City Schools holds Fall and Spring gifted identification screenings for students referred by their parents, teachers, and/or building administrators annually.  During the 2017-2018 school year, screenings by referral will take place during the following dates:

  • Fall – October 9 – October 20, 2017  (Referral Deadline – September 30, 2017)
  • Spring – February 26-March 9, 2018 (Referral Deadline – February 23, 2018)

The referral form(s) for gifted identification and the directions on how and where to submit it are linked below:

Referral forms for gifted testing may also be obtained from the district’s gifted coordinator or a building principal.  Please return completed referral forms to the gifted coordinator by mail, email, or through your child’s teacher.   If a referral form is received after the deadline, the student will be tested during next semester’s the gifted testing window.

Any student may be referred in writing on an ongoing basis, by any of the following:

  • Child request (self-referral);
  • Teacher recommendation;
  • Parent/guardian request;
  • Child referral of peer; and
  • Other (e.g., psychologist, community members, principal, gifted coordinator, etc.)

Upon receipt of a referral, the district will:

  • Schedule the student for screening during the school day.  A student’s initial assessment will be completed within ninety days of the referral.
  • Notify parents of results of screening or assessment and identification within 30 days of the district’s receipt of the results.


When the screening assessment has been completed, if the data is from an approved screening instrument or from an identification instrument on which the student is within a district-specified range below the identification score, re-assessment for possible identification occurs.

Out of District Scores

The district accepts scores, completed within the preceding 24 months on assessment instruments approved for use by the Ohio Department of Education, provided by other schools and/or trained personnel outside the school district.


The district ensures that any child transferring into the district will be assessed within 90 days of the transfer at the request of the parent. Parents shall contact the building principal or may submit the Gifted Identification Referral form directly to the district’s Gifted Coordinator. Transfer students who meet the eligibility criteria for a gifted service will be placed into that gifted service.

Appeal Procedure

An appeal by the parent is the reconsideration of the result of any part of the identification process which would include:

  • Screening procedure or assessment instrument (which results in identification);
  • The scheduling of children for assessment;
  • The placement of a student in any program; and
  • Receipt of services.

Parents should submit a letter to the superintendent or designee outlining the nature of the concern.  The superintendent or designee will convene a meeting with the parent/guardian, which may include other school personnel. The superintendent or designee will issue a written final decision within 30 days of the appeal. This written notice should include the reason for the decision(s).


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